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PowerPoint 365 for Mac has no Print tab in Backstage View. It uses menus to access options that are available within the Backstage view in other PowerPoint versions. In this tutorial, we will explore the Print option used to print the current presentation in the form of selected slides, notes pages, handouts, etc. Follow these steps to learn more about Print options in PowerPoint 365 for Mac:
- Open a presentation in PowerPoint 365 for Mac. Click the File menu, and choose the Print option, as shown in Figure 1, below.
Figure 1: Print option in File menu- This opens the Print pane, as shown in Figure 2, below.
Figure 2: Print pane- Alternatively, the ⌘ + P keyboard shortcut replicates this step.
- Click the Show Details button, highlighted in red within Figure 2, above. Doing so shows a more-detailed Print pane, as shown in Figure 3, below.
Figure 3: Detailed Print pane- Options within the Print pane are explained below, as marked in Figure 3, above:
- Shows a thumbnail of a slide. You can navigate to first, previous, next, and last slides using the arrow keys below the thumbnail.
- Select the printer from the drop-down list that you want to send this print job to. Do note that this can be a physical printer or even a virtual printer driver that creates PDF files.
- From this drop-down list, you can choose from Default Settings, Last Used Settings, or any existing Presets. You can also save current settings as a new Preset.
- Specify the number of copies that you want to print.
- From this drop-down list, you can choose from available paper sizes supported by your selected printer.
- By default, PowerPoint print options are selected in this drop-down list, but you can choose from other categories too, as shown in the complete drop-down list in Figure 4, below.
Figure 4: Options drop-down list- Do note that all further options will change depending upon the Options category you choose.
- You can select whether you want to print all slides, a selection of slides, just the current slide, or a custom range of slides.
- Click to reveal a drop-down list shown in Figure 5, below. You can opt to print regular slides, or slides within Notes pages. You can also opt to print just the text outline of your presentation. Additionally, you are also provided options to print various Handout layouts which include slide thumbnails.
Figure 5: Print Layout drop-down list- Choose between Portrait or Landscape orientations.
- Clicking this option opens up the drop-down list that you see in Figure 6, below with three options:
Figure 6: Color drop-down list- Color: This is the default option, and will print your slides in color, provided you selected a printer that is capable of printing in color within the Printer drop-down list (see point B). Figure 7, below shows you how a preview of a slide printed in Color looks like.
Figure 7: Color preview- Grayscale: Prints in grayscale, as shown in the preview shown in Figure 8, below.
Figure 8: Greyscale preview- Pure Black and White: Prints in just black and white and removes fills of all objects such as charts, shapes, SmartArt, etc., as shown within the preview you see in Figure 9, below.
Figure 9: Pure Black and White preview- You are provided with four options, and some of these may be grayed out, if not applicable.
- The first option, Scale to fit paper adjusts the size of the printed slides to match the size of the paper. Do note that you can type in an exact scale percentage within the text box in this area.
- Print hidden slides is only enabled if your presentation contains hidden slides, and lets you print them.
- Frame slides adds a dark (black) frame around slides. This option is very useful if you are printing white or light-colored slides on white paper.
- If you are printing handouts, you will also see the Print slide numbers on handouts option.
- Opens up the Header and Footer dialog box, shown in Figure 10, below. To learn about options within this dialog box, see our Add Headers and Footers to Slides in PowerPoint tutorial.
Figure 10: Header and Footer dialog box- When you are ready to print, just click the prominent Print button, or press the Cancel button to abandon printing.
- Clicking this button brings up the flyout menu shown in Figure 11, below.
Figure 11: PDF Options- Here, you can find many interesting options, including the save as PDF option that's extremely useful. Even if you are printing to a physical printer, it's a good idea to create a PDF first to check the result. Doing so allows you to tweak your print settings without wasting paper.
PowerPoint Keyboard Shortcuts
Do you want more keyboard shortcuts?
Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.
A. Print Preview
B. Printer
C. Presets
D. Copies
E. Paper Size
F. Print Options Category
G. Print Which Slides
H. Print Layout
I. Orientation
J. Color
K. Scale
L. Header/Footer
M. Print/Cancel
N. PDF
With third-party Project Extensions for Photos, you can add a variety of powerful tools for creating photo projects and ordering print products. To get started, make sure that your Mac is running macOS High Sierra 10.13 or later. Then download and install extensions from the Mac App Store.
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After September 30, 2018, use Project Extensions to create projects and order products in Photos.
How to find and install Photos Project Extensions
- Open Photos.
- In the Photos menu bar, choose File > Create > [project type] > App Store. The Mac App Store opens and shows available Project Extensions.
- Click an extension to learn more, or click Get to download the extension.
- After the extension downloads, it becomes available as a Project Extension in Photos.
Convert existing projects
You can update or continue to work on your existing Photos projects by converting them using third-party extensions:
- In the Photos sidebar under Projects, select the project that you want to convert.
- In the Photos menu bar, choose File > Create > [project type], then choose the Project Extension that you want to use. The extension shows options for the project, then converts the project into its own format.
- Use the Project Extension's interface within Photos to edit your project and place your order for print products. Click Done in the upper-right corner of Photos when you're finished. The converted project appears in the sidebar along with your original project.
After you convert your projects, you can edit them further and place orders using the extension's interface within Photos.
Create new projects
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To create a new Photos project using extensions, follow these steps:
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- Select a Memory, Album, or group of photos that you want to use for your project.
- Choose File > Create > [project type], then choose a Project Extension.
- Use the extension's interface to create your project, edit it, and place an order.
You can add more photos to your project after it's created: drag the photos from the Photos view and drop them onto the project's name in the sidebar.
Available Project Extensions
Convert existing projects
You can update or continue to work on your existing Photos projects by converting them using third-party extensions:
- In the Photos sidebar under Projects, select the project that you want to convert.
- In the Photos menu bar, choose File > Create > [project type], then choose the Project Extension that you want to use. The extension shows options for the project, then converts the project into its own format.
- Use the Project Extension's interface within Photos to edit your project and place your order for print products. Click Done in the upper-right corner of Photos when you're finished. The converted project appears in the sidebar along with your original project.
After you convert your projects, you can edit them further and place orders using the extension's interface within Photos.
Create new projects
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To create a new Photos project using extensions, follow these steps:
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- Select a Memory, Album, or group of photos that you want to use for your project.
- Choose File > Create > [project type], then choose a Project Extension.
- Use the extension's interface to create your project, edit it, and place an order.
You can add more photos to your project after it's created: drag the photos from the Photos view and drop them onto the project's name in the sidebar.
Available Project Extensions
Motif
Motif is a new service that lets you create high-quality books, cards, and calendars. The extension identifies your best photos using machine learning, automatically creates your project in just a few clicks, and lets you customize each page to your liking. Get support for the Motif extension.
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Mimeo Photos
Access a tremendous variety of themes for creating books, cards, and calendars — including book themes that match the Apple themes you've used in the past. If you want complete creative freedom, this extension offers unlimited customization of every page in your project. Get support for the Mimeo Photos extension.
WhiteWall
Create gallery-quality framed prints using this extension. Quickly design the perfect gallery wall for your home with frames available in a wide variety of styles — from traditional to contemporary. Get support for the WhiteWall extension.
ifolor Photo Products
Available in Europe, ifolor offers great choices for framed prints, photo canvases, photo collages, custom iPhone cases, photo mugs, and more.
Mpix
In the United States, Mpix produces high-quality photo prints, frames, canvas wraps, cards, and much more. Creating the perfect photo gift is easy to do using this extension, and delivery is incredibly fast. Get support for the Mpix extension.
Fujifilm Prints & Gifts
Print your photos in a variety of standard sizes, make photo mugs, and even create canvases you can hang on your wall. Get support for the Fujifilm Prints & Gifts extension.
Wix Photo Albums
Quickly create digital photo albums and elegant photo websites that are hosted on Wix.com. Your albums can be added to over time and easily shared with friends, family, and social media. Get support for the Wix Photo Albums extension.
Adobe Reader (formerly called Acrobat Reader) is available as a no-charge download from Adobe's web site, and allows the viewing and printing of PDF files. About Adobe Reader for MacAdobe Acrobat was the first software to support Adobe Systems' Portable Document Format (PDF). It is a family of software, some commercial and some free of charge.
Project Extensions for Photos might not be available in all countries or regions.
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